The product

One system, from the first request to the last rupee.

Eight modules share one database, one numbering scheme and one audit trail — so every document knows where it came from and what it created next.

Two business models · one system

Your stock and theirs. Never mixed.

Most ERPs only understand goods you own. Optiluxent runs ordinary trading and processing-for-others side by side — with customer-owned material held in its own custody pool, so valuation stays right and nobody gets billed twice.

01
Agree
Service order confirmed. Production order created for you.
02
Intake
Customer's material received by weight into a separate custody pool.
03
Process
Issued to the floor against that order only — yield and loss tracked live.
04
Return
Delivery restricted to the agreed output products.
05
Settle
Leftovers returned, reallocated to another order, or bought back with full paperwork.

What you bill: The service fee — once
The material: Never counted as yours

01 · Procurement

Procure-to-pay without the leakage.

Requests, approvals, orders and receipts in one flow — and supplier bills that build themselves as goods arrive.

Purchase requests with a proper approval step
Supplier bill drafted automatically when an order is confirmed
Receipts capped live at what was ordered — including other drafts
Weight-based receiving for bulk goods, reconciled later with a traceable correction
Quality checks raised automatically on receipt
Advance payments to suppliers, with paid status tracked for you

02 · Sales

Quote-to-cash with credit control built in.

Turn quotations into orders in one click, stop risky orders at the door, and let invoices fill themselves as goods ship.

Quotations with validity dates that expire on their own
One-click conversion from quotation to sales order
Credit-limit and unpaid-balance checks at order confirmation
Partial and multiple deliveries, each capped at what is still owed
Draft invoice from day one, filled automatically on delivery

03 · Inventory

Stock you can trust, across every warehouse.

Stock is reserved the moment it's needed, so nothing is promised twice. Every movement lands in a full stock ledger.

Reservations at line creation, not at confirmation
On-hand, reserved and available — by product, warehouse and bin
Two-step transfers between warehouses
Quality checks that quarantine failed stock automatically
Stocktake, damage, expiry and write-off adjustments with reasons
FIFO, FEFO or LIFO stock removal per material

04 · Manufacturing

Production and service processing, in one view.

Plan runs or let customer service orders create them. Watch requested, produced and remaining quantities update live.

Production plans with a release step
Production orders created automatically — never keyed by hand
Live order dashboard built from the linked documents
Post-production costing: actual material, labour and overhead
Planned vs produced, QC failures and process loss on one dashboard

05 · Finance

Books that keep up with operations.

Invoices and payments post their own journal entries. Receivables and payables age in real time.

One payment screen for money in and money out
Automatic, balanced journal entries from invoices and payments
AR / AP aging with pay or record straight from the row
Customer credit terms, payment terms and early-payment discounts
Chart of accounts, cost centres, tax codes and bank accounts

06 · HR & Payroll

Payroll that starts from attendance.

Monthly, weekly, daily or hourly pay — with overtime and shortfall worked out for you.

Employee records for permanent, contract, part-time and intern staff
Contract end dates enforced and flagged before they lapse
Overtime and shortfall from check-in / check-out times
One-click payslip runs for a pay period
Reusable allowances and deductions — fixed or % of basic
Payroll runs lock once confirmed

07 · Master data

Configured to how you work.

Products, units, warehouses, numbering and document types — set up once, used everywhere.

Configurable numbering for 30+ document types
Separate purchase and sales units with conversion factors
Material master with purchasing, manufacturing and warehouse views
Reorder point, safety stock, lead time and ABC class
Add your own document types and reference fields — no code

08 · Admin & reports

See everything. Change nothing by accident.

Role-based access, a complete audit trail, daily backups and an executive dashboard.

Five built-in roles plus unlimited custom roles
Approve rights separate from edit rights
Audit log of who changed what, when — with before / after values
Daily and on-demand database backups with retention
Executive dashboard and four report suites, exportable to CSV and PDF

Controls by design

Built so mistakes are hard to make.

Over-receiving, over-delivering, selling past a credit limit, silently edited terms, broken numbering — Optiluxent closes these gaps in the system itself, not in a policy document.

Permissions enforced on the server

Every action is checked server-side against the user's role — not just hidden in the interface.

Approve is its own right

Releasing a plan, finishing an order or confirming payroll needs approval rights, not just edit rights.

Terms lock once raised

Document headers lock after creation, so prices and terms can't change quietly afterwards.

Numbering you can't break

Every document number is system-assigned from your own prefixes — no gaps, no duplicates.

A complete audit trail

Who did what, to which record, from where — with before and after values.

Backed up every day

Automatic daily backups with a retention policy, plus on-demand backups before big changes.

Want to see your own process in it?

We'll map one of your real orders end to end on the call.

Book a demo

See it on your own process

Run the whole business in one light.

Bring one real order — we'll walk it from purchase to payment in a 30-minute demo.

Book a demo See plans